Software License and Maintenance Support
Closed State & local contract opportunity Posted
- Solicitation number
- 2138201
- State
- New York
- Responses due
Opportunity facts
- Point of contact
-
- Ron Foster ron.foster@omh.ny.gov (518) 578-7041
Updated .
About this opportunity
The New York State Office of Mental Health is entering into a single-source contract with Document Storage Systems, Inc. for software license and maintenance support of VxVista, its legacy Electronic Medical Record system, with a notice of exemption posted August 18, 2026 and a due date of September 1, 2026. This is a notice of intent to proceed with single-source award, not a competitive solicitation.
The scope covers ongoing support and maintenance of the legacy EMR system during transition to a replacement system procured under NYS contract CM101807 (term through January 16, 2037). Document Storage Systems, Inc. currently hosts the legacy electronic patient health record platform. The transition is anticipated to conclude by July 31, 2028; if additional time is needed, a supplemental request will be submitted.
The contract award required and has received approval from the NYS Office of the State Comptroller.
Opportunity text
The NYS Office of Mental Health is posting this notice of exemption as a result ofreceiving approval to the NYS Office of the State Comptroller (OSC) to enter into asingle-source contract for the provision of support and maintenance of the OMHElectronic Medical Record (EMR) system, VxVista.OMH is entering into this contract, with Document Storage Systems, Inc. (DSS). This is a notice of intent to proceed with a single source award, and not a solicitationfor bids. Document Storage Systems, Inc hosts NYS OMH's legacy electronic patient health record system. We have replaced this system under NYS contract CM101807 which runs until 1/16/2037. We will not be replacing this contract, and this extension is designed for transition from legacy system to new system, only. We anticipate this being completed by 7/31/28 and if we need more time, another CRER will be requested.
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