Sodium hexametaphosphate, purchase & delivery, term contract

Palm Beach County, Florida issued Invitation for Bid #22-109/SM on August 23, 2022, for the purchase and delivery of Sodium Hexametaphosphate on a term contract basis, with bid responses due October 6, 2022, at 4:00 p.m. local time. The County seeks to procure approximately 40,000 pounds of Sodium Hexametaphosphate delivered in 50-pound multiwall paper bags, palletized with 40 to 50 bags per pallet, in accordance with ANSI/AWWA B502-94 specifications. The material must be in glass plate form, sized 1/16" to 1" thick and up to approximately 2" across. Deliveries are required to be completed within 15 calendar days of receiving a term contract delivery order and must be made to two water treatment plant locations: System #2 at 2956 Pinehurst Drive and System #8 at 1500 Jog Road, both in West Palm Beach, Florida. All unit pricing must be firm, fixed, and include shipping, freight, and all delivery charges, with the F.O.B. point designated as destination, placing all transportation responsibility, liability, and risk on the bidder. Award will be made on an all-or-none, total offer basis to the lowest responsive, responsible bidder, and bidders must submit product name and number, descriptive literature, and cut sheets with their responses. The successful bidder must maintain Commercial General Liability Insurance of at least $500,000 per occurrence, Business Auto Liability Insurance of at least $500,000 combined single limit, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440.

The contract includes a 12-month initial term with options to renew for four additional 12-month periods, contingent upon mutual written agreement and Board of County Commissioners appropriation of funds. Award is subject to applicable Small/Minority/Women-Owned Business Enterprise (S/M/WBE) participation goals and Palm Beach County Local Preference provisions. The County reserves the right to add or delete delivery locations during the contract term and will not accept minimum order requirements, retaining the right to increase or decrease quantities based on actual needs. No incumbent vendors or existing contractors were identified in the solicitation documents. Payment will be rendered only upon the County's satisfaction and acceptance of delivered items. No specific budget range or award value was disclosed in the solicitation materials.