SOD, certified bermuda, furnish and/or install, contract

The Palm Beach County Board of County Commissioners Purchasing Department issued an Invitation for Bid (IFB) for certified Bermuda sod in three varieties: Celebration, Tifway #419, and Latitude #36. The procurement comprises five lots designed to serve different operational needs: Lot #1 and #2 are pickup-only services for East and West County respectively, while Lots #3, #4, and #5 involve delivery and/or installation services at designated countywide locations. Bidders must submit unit prices on the provided response form with prices remaining firm for ninety days from bid submission, and the County will award on a lot-by-lot total factored rate basis to the lowest responsive, responsible bidder. The anticipated contract term is twelve months with an option to renew for four additional twelve-month periods upon mutual written agreement. For Lots #4 and #5, successful bidders must begin work within five days of notification and complete installation within three to five days depending on the lot, with County inspection and acceptance required before payment authorization. Qualified bidders must provide three commercial property references from work completed within the past three years, maintain current Palm Beach County business tax receipts, and comply with all local preference ordinance requirements. Successful bidders for Lots #3, #4, and #5 must provide Commercial General Liability Insurance of $500,000 per occurrence, Business Auto Liability of $500,000 combined single limit, and Workers' Compensation coverage. The bid submission deadline was February 18, 2016, at 4:00 p.m.

The solicitation includes a fifteen percent Small Business Enterprise (SBE) participation goal, with evaluation procedures allowing awards to non-SBE low bidders if no SBE bidders meet the threshold, provided the bid does not exceed the low bid by ten percent for contracts under one million dollars. The County reserves the right to make multiple awards and designate primary and secondary awardees across the various lots. Drug-free workplace certification preference applies in case of tied bids, and all bidders must comply with non-discrimination policy requirements prior to contract execution. No incumbent vendors or existing contracts were specified in the solicitation documents. The estimated contract value is $265,000 for the initial twelve-month term, with potential for additional compensation during the four optional renewal periods.