SOD, certified bermuda, furnish and/or install, contract

Palm Beach County Board of County Commissioners Purchasing Department issued Invitation for Bid #16-015R/CC on January 28, 2016, for certified Bermuda sod supply, delivery, and installation services with a submission deadline of February 18, 2016 at 4:00 p.m. local time. The procurement encompasses five distinct lots offering varying service levels: Lot #1 provides pickup-only service in East County; Lot #2 provides pickup-only service in West County; Lot #3 offers delivery-only service with two-day delivery requirements; Lot #4 provides furnish and install services with three to five-day installation completion timelines; and Lot #5 covers removal and replacement services within the same three to five-day window. Approved sod varieties include Celebration, Tifway #419, and Latitude #36, available in both pallet and roll formats, with pricing submitted on a per-square-foot basis and evaluated using weighted factors for each line item. Successful bidders must possess Commercial General Liability Insurance of at least $500,000, Business Auto Liability of $500,000, and Workers' Compensation coverage as required by Florida Statute Chapter 440 for Lots #3, #4, and #5. Bidders must provide three commercial property references demonstrating similar sod supply and installation services completed within the past three years and submit copies of all applicable state and county certifications, licenses, and permits. The initial contract term is twelve months with options to renew for four additional twelve-month periods upon mutual written agreement.

The County established a minimum 15% Small Business Enterprise (SBE) participation goal applicable to all awards, with preferences extended to bidders meeting this threshold. A local preference of 5% is available to vendors maintaining permanent places of business in Palm Beach County or the Glades. The anticipated contract value is $265,000 over the initial twelve-month term, with the County reserving the right to award contracts on a lot-by-lot basis and designate primary and secondary awardees for each lot. This solicitation represents a re-bid following a previous unsuccessful procurement cycle. No incumbent vendors or existing contractors were identified in the available documentation. Interested vendors should note that the County's award structure allows flexibility in lot allocation, enabling vendors to compete for specific service categories that align with their operational capabilities.