Snow & Ice Removal - Municipal & School Lots

The Town of Arlington, Massachusetts is requesting bids on snow and ice removal services at municipal and school properties for the 2026-2027 season under IFB #26-48, with sealed bids due September 22, 2026 at 2:00 p.m. Bidders may propose for Group 1 (three municipal properties), Group 2 (seven to nine school properties), or both groups separately.

Group 1 scope covers snow removal and salting/sanding at the Community Center (23 & 27 Maple Street), Jefferson Cutter House (611 Massachusetts Avenue), and 51A & 51B Grove Street. Group 2 covers snow removal at parking lots and appurtenant paved surfaces at Hardy, Brackett, Dallin, Peirce, Gibbs, Bishop, and Stratton Elementary Schools, Thompson Elementary School, and Ottoson Middle School. Bidders must submit unit prices for snow removal events by snowfall category (0–3 inches, 3–6 inches, 6–12 inches, 12–18 inches, and over 18 inches), salting applications, and equipment rental (skid steer and front-end loader with operators). Travel time and fuel costs must be included in unit prices. Snow removal must be completed by 6:30 a.m. Monday through Friday at school properties and 7:00 a.m. at municipal buildings. The Town reserves the right to deploy its own workforce for snowfalls between 0–3 inches and guarantees work for snowfalls exceeding 3 inches at all properties except Thompson Elementary and Ottoson Middle School.

Bidders must hold at least one year of experience performing snow removal for school and/or municipal properties, provide a five-year history of similar engagements, and submit at least three references from clients served within the past three years. Bidders must submit a Certificate of Non-Collusion and State Tax Compliance statement with their bids and maintain commercial general liability insurance with limits of $1 million per occurrence and workers compensation insurance as required by Massachusetts law, naming the Town as an additional insured.

The initial contract period is one year beginning October 1, 2026, with options to renew for two additional one-year periods at the Town's sole discretion. Award will be made to the responsive and responsible bidder offering the lowest total Year 1 price for each Group. Questions must be submitted via email to Mary Ellen De Natale (mdenatale@town.arlington.ma.us) no later than 4:00 p.m. four business days before bid opening. Notification of intent to award will be made within forty-five days, excluding weekends and legal holidays, from the bid opening date. Bids must be received at the Office of the Town Manager/Purchasing Department, Town Hall Annex, 730 Massachusetts Avenue, Arlington, MA 02476.