Snow and Ice Removal Services (Continuous)

The Town of Leesburg, Virginia is soliciting sealed proposals to establish multiple term contracts for snow and ice removal services through a continuous procurement process with no fixed proposal deadline—offerors may submit proposals at any time through August 6, 2030. The Town evaluates submissions in rolling cycles: proposals received March through May are evaluated in June; June through August in September; September through February in the following month.

The scope encompasses labor and equipment to clear snow and ice from Town rights-of-way including streets, sidewalks, and trails, as well as Town property including parking lots, the parking garage, and the police station. Compensation is hourly rates per vehicle, equipment, and personnel, with payment only for equipment called into service. The Town provides all materials (sodium chloride, liquid chlorides, brine, and abrasives) at no cost to the contractor.

The initial contract term is one year, renewable for up to four additional one-year periods upon mutual agreement. Price adjustments for renewals are limited to the percentage increase or decrease of the Services category of the Consumer Price Index. Mobilization payments of $400 to $750 per piece of equipment are offered at season start upon verification of equipment evaluation completion and annual training compliance by November 1, with demobilization payments of equal amounts issued April 30 upon documentation of satisfactory performance.

Contractors must maintain general liability insurance of at least $2 million, automobile insurance of at least $2 million, and Workers Compensation insurance meeting Virginia statutory requirements. All contractors must hold current Virginia business licensing, proper vehicle registration and inspection, and comply with OSHA, VOSH, and Federal Motor Carrier Safety Administration standards. Equipment evaluations must be completed by October 31 of each contract year.

The Town reserves the right to reject any or all proposals and award multiple contracts to ensure sufficient equipment and resources.