Services and Repairs to Back-up Power Generation System

The City of Raleigh Water Department is requesting proposals from multiple vendors for on-call emergency and scheduled repair services to backup power generation systems across municipal water and wastewater facilities, with proposals due October 30, 2026 at 2:00 PM EST.

The scope encompasses diesel and natural gas generator units, automatic transfer switches, battery systems, fuel delivery systems, and related electrical components serving Water and Wastewater Treatment Plants, pump stations, lift stations, elevated and ground storage tank sites, and booster pump stations. Contractors must furnish all labor, tools, equipment, testing instruments, materials (unless otherwise specified), transportation, and supervision in compliance with applicable codes and standards. Work is assigned on an as-needed basis with a separate purchase order issued for each task. Standard work occurs Monday through Friday, 7:00 AM to 5:00 PM; contractors must respond to emergency requests within two hours and non-emergency requests within twenty-four hours to confirm availability. After-hours work is not anticipated but may be requested in urgent situations. Contractors must provide a written estimate itemizing labor, materials, and special equipment or rentals prior to commencement.

The contract term runs up to five years. No minimum work volume or expenditures are guaranteed. The City reserves the right to enter into one or more contracts based on price, location, hours of operation, and service availability.

Evaluation criteria are weighted: expertise and references (20 points), firm financial stability (10 points), project understanding and approach (25 points), work capacity and experience (25 points), and proposed costs (20 points). Proposals must include cover letters, corporate background with five-year project history and three references, audited or reviewed financial statements or CPA certification of financial viability, project understanding and approach, staffing and experience documentation, and detailed cost proposals with separate pricing for standard, after-hours, holiday, and emergency rates. All hourly rates must be fully burdened. Selected contractors must maintain commercial general liability insurance of $1 million per occurrence and $2 million aggregate, and comply with NFPA codes, lockout/tagout procedures, and all applicable safety regulations. All materials and parts must be OEM or OEM-approved equivalents. Written questions are due October 15, 2026, with City responses anticipated by October 23, 2026. No pre-proposal conference will be held.