Service Contract for HVAC Systems Across all District Maintained Facilities

North Haven Public Schools is requesting proposals for an HVAC service contract (RFP #2027-003) covering repair, maintenance, installation, replacement, and alteration of HVAC systems across six district-maintained facilities, with proposals due September 14, 2026 at 10:00 a.m. and an optional site walkthrough on September 9, 2026 at 9:00 a.m. at Clintonville Elementary School.

Bidders must hold an active D-1 or S-1 Connecticut HVAC license; assistants must maintain D-2 or S-2 licenses or be enrolled in a State of Connecticut–recognized apprentice program. Prevailing wage compliance applies if the contract exceeds $100,000, requiring monthly certified payroll reports.

The scope spans six schools: Clintonville Elementary, Green Acres Elementary, Montowese Elementary, Ridge Road Elementary, North Haven Middle School, and North Haven High School. Services include sheet metal work, prefabricated ducts, forced hot air heating, air conditioning, and refrigeration system work. Contractors must provide emergency response within 2–4 hours, seven days per week, and routine service response within 24–48 hours during normal business hours.

The contract term is one year with the District reserving the right to extend for three additional one-year terms contingent upon satisfactory performance. Bidders must submit a Bid Pricing Form (Attachment A) specifying hourly rates for S-1 contractors, S-2 journeypersons, and registered apprentices across standard, overtime, and holiday categories, plus percentage markups on materials and subcontracted services or rental equipment; a Non-Collusion Affidavit (Attachment B); copies of Connecticut contractor licenses; and OSHA 10 certifications. Contractors must maintain commercial general liability insurance of $1 million per occurrence / $2 million aggregate, automobile liability of $1 million combined single limit, statutory workers' compensation, and $500,000 employers' liability, with the Town of North Haven and North Haven Board of Education named as additional insureds. Written questions are due September 10, 2026.