Serial # 2DA799684-Income Tax Admin-Withholding

The Alabama Department of Revenue's Income Tax Administration division is soliciting quick quotes for copier maintenance and repair services for a Xerox Versalink B7035S (Serial # 2DA799684) located at 375 South Ripley Street, Montgomery, Alabama, with quotes due September 25, 2026.

The contract covers all service calls, parts, labor, travel, developer, drums, and toner for the period October 1, 2026, through September 30, 2027, excluding paper, staples, and damage due to negligence or misuse. Anticipated usage is 14,000 black and white copies annually. Pricing must be submitted on a unit-cost basis in decimal format through the Alabama Buys procurement system.

The not-to-exceed contract value is $25,000 for the initial one-year term. The State retains renewal rights for up to five additional years at the same annual not-to-exceed amount, provided both parties agree in writing. Price escalation requests during contract performance may be considered if material or labor costs increase significantly through no fault of the supplier, provided increases do not exceed corresponding industry price indices or Consumer Price Index movements and do not exceed 5 percent of annual contract costs.

Suppliers must register in Alabama Buys and submit responses electronically. Compliance with Alabama's E-Verify requirements, sales tax certification, and the Beason-Hammon Alabama Taxpayer and Citizen Protection Act is mandatory. The State is exempt from sales tax and requires suppliers to accept multiple forms of electronic payment at no additional cost. The State reserves the right to conduct cost realism and price reasonableness analysis and to cancel contracts for convenience with as much notice as practicable.