SEIB-Ice Machine Maintenance

The State of Alabama Office of the Chief Procurement Officer is soliciting quick-quote responses for ice machine maintenance and water filter services at 50 North Ripley Street, Montgomery, Alabama, with responses due September 23, 2026.

Responses must be submitted electronically through Alabama Buys prior to the solicitation close. The contract resulting from award may be renewed annually by written agreement, with a total contract cost not to exceed $25,000 across the original agreement and all renewals combined, or for a total time period of five years from the effective date, whichever comes first. Pricing is subject to cost realism and price reasonableness analysis at the sole discretion of the Chief Procurement Officer.

Suppliers must be registered in Alabama Buys and comply with state requirements including E-Verify employment verification for workers employed in Alabama, sales tax exemption provisions, state and local sales and use tax registration and remittance certification, and foreign corporation registration with the Alabama Secretary of State if applicable. The State reserves the right to request written proof of supplier qualifications, including manufacturer authorizations, professional licenses, and certificates of insurance after bid opening.

Price escalation requests may be considered during contract performance if costs significantly increase through no fault of the supplier; any approved increases cannot exceed 5% of the annual contract cost and must be approved in writing by both parties. Vendors must accept multiple forms of electronic payment at no additional cost to the State, including state-issued credit cards, P-cards, and electronic funds transfer.