Security ServicesBid Documents

The State of Indiana is seeking a comprehensive security guard services contractor through RFP #26-83673, targeting all state agencies, K-12 educational entities, LibraryIndiana, and other governmental entities across five defined regions. The procurement covers both armed and unarmed security guard services with five distinct performance levels (Levels 1-5), requiring guards to meet rigorous professional standards including background checks, firearms certification, and site-specific training. Vendors must provide guards for permanent, temporary, and emergency placements, with specific requirements for uniform appearance, professional demeanor, and adherence to site-specific security protocols. The contract will have an initial four-year term with potential two one-year renewals, totaling six possible years of service. Proposals are due September 30, 2025, at 3:00 PM Eastern Time, with a pre-proposal conference scheduled for August 22, 2025. Evaluation criteria will include management quality, pricing, Indiana business status, and subcontractor diversity commitments. Guards will be responsible for protecting facilities, managing potentially hostile situations, maintaining relationships with local authorities, conducting security checks, and responding to emergencies.

The State of Indiana has established specific diversity goals for this procurement, including 8% for Minority Business Enterprises, 11% for Women Business Enterprises, and 3% for Indiana Veteran Owned Small Businesses, which will factor into proposal scoring. The solicitation encourages participation from certified diverse businesses and allows vendors to submit proposals for any number of the five geographic regions. Historical spending for this contract ranges from approximately $4.6 million in 2021 to $9.1 million in 2024, indicating significant potential contract value and growth. Vendors must provide minimum wage rates ranging from $7.25 to $16.67 per hour depending on the region and guard level, with predefined compensation structures for different service levels. The state requires detailed documentation including financial stability proof, references from similar clients, and comprehensive business and technical proposals. Notably, the contract includes a robust performance measurement system with 26 specific metrics and potential financial penalties for non-compliance, ensuring high-quality security service delivery across Indiana's governmental entities.