Screened Topsoil and Mason Sand for Compost Facility

The City of Plano is soliciting competitive sealed bids for the supply of screened topsoil and mason sand to its Regional Compost Facility in Melissa, Texas, with bids due September 28, 2026 and anticipated award to two contractors.

The scope requires annual delivery of approximately 2,000 cubic yards of screened topsoil (passing a one-half-inch screen, approximately 72% sand / 5% silt / 23% clay composition) and 7,000 cubic yards of mason sand (30/100 composition with specified sieve-passing percentages). Materials must be free of toxins, contaminants, stones, hard earth, plants, sticks, and other extraneous matter. The minimum order size is 30 cubic yards with typical orders of 200 cubic yards. Delivery is required within five business days of order receipt, Monday through Friday between 8:00 a.m. and 4:00 p.m. Delivery is FOB Destination with freight prepaid and allowed; all direct and indirect costs including freight, delivery, and fuel surcharges are included in pricing with no additional charges permitted.

Bidders must submit five-year work history documenting experience with approximately three similar-sized clients within the past five years and provide gallon-size samples of each product meeting specifications. Contractor must obtain City approval prior to any pit location changes during contract performance and provide proof of required insurance within ten business days of request. All personnel must meet I-9 verification requirements. Contaminated loads must be replaced at no cost to the City.

The contract term is one year with three automatic one-year renewal options. The City reserves the right to award to the two lowest responsive and responsible bidders and may compare pricing to state and inter-local contracts in determining the award.