School Zone Flashing Beacon System

Cumberland County Schools (CCS) in North Carolina is requesting proposals for a complete School Zone Flashing Beacon System to replace existing school zone warning signs with MUTCD-compliant flashing beacon assemblies across the district, with proposals due September 10, 2026 at 2:00 p.m. Written questions are due August 19, 2026, with responses provided by August 25, 2026.

The scope covers approximately 113 flashing beacon locations across multiple elementary, middle, and high schools throughout Cumberland County, with CCS reserving the right to increase or decrease quantities. The system must utilize cellular communications and cloud-based software to enable centralized monitoring, scheduling, reporting, and management of all beacons. The successful proposer shall deliver a complete turnkey solution including equipment, installation labor, software licensing, cellular service, training, and warranty support. All pricing must be itemized by equipment (flashing beacon assemblies, controllers, signs, and communications equipment), installation (removal of old components, installation of new components, testing, and commissioning), software (initial and annual licensing and cloud hosting), and cellular service with annual recurring costs clearly identified. Optional pricing for extended warranties, additional training, and future expansion should also be provided.

The contract term runs July 1, 2024 through June 30, 2027, with CCS reserving the right to extend the award for two additional one-year terms. The project is funded with Federal grants subject to 2 C.F.R. Part 200 and FEMA financial assistance.

Proposers must demonstrate relevant experience with at least four comparable K-12 school system projects and provide references. Contractors must carry Commercial General Liability insurance of at least $2,000,000 per occurrence, Automobile Liability of at least $1,000,000 per accident, Workers' Compensation with statutory limits, and Professional Liability of at least $2,000,000 per occurrence. Contractors are required to conduct sexual offender registry checks on all employees and agents at their own expense and maintain ongoing nightly criminal background checks.