SBS27*384354 - XEROX Leased Equipment Renewal

The State of Alabama Office of the Chief Procurement Officer is seeking a sole-source renewal of leased Xerox equipment under Quick Quote solicitation SBS27*384354, with responses due October 1, 2026.

This is a sole-source procurement, which restricts competition to the named incumbent vendor. The solicitation applies Alabama's standard terms and conditions for Quick Quotes, which govern all Alabama Buys solicitations. Suppliers must register in the Alabama Buys system and submit responses electronically through the Supplier Portal.

The contract carries a maximum total cost of $25,000 or a five-year term from the effective date, whichever comes first. Renewal is permitted annually by written agreement. Price escalation requests may be considered if costs increase significantly through no fault of the supplier, provided increases do not exceed 5% of annual contract cost and do not cause the total contract cost to exceed the $25,000 ceiling.

Key terms include that the State of Alabama is exempt from sales tax, suppliers must accept multiple forms of electronic payment at no additional cost to the State, and the State reserves the right to cancel for convenience with as much notice as practicable. Suppliers employing one or more employees within Alabama must verify E-Verify enrollment prior to award, with documentation required within five calendar days of notification. Foreign entities must register with the Alabama Secretary of State before transacting business in the state. All contracts are governed by Alabama law with exclusive venue in Montgomery.