RoW Mow & Trim Allen Co

The Kentucky Transportation Cabinet's Division of Purchases is soliciting competitive bids for right-of-way mowing and trimming services in Allen County, Kentucky, as part of District 3 maintenance operations. This Request for Bid (RFB) solicitation seeks vendors to provide comprehensive mowing and trimming services on 2,538 acres across 27 different routes encompassing 210.902 miles of state and US routes throughout Allen County. The scope of work includes mowing vegetation to uniform heights of four to eight inches, trimming around roadside obstacles, and maintaining traffic control services in accordance with the Manual on Uniform Traffic Control Devices (MUTCD) specifications. The project operates on a Master Agreement beginning upon award and extending through December 31, 2020, with four optional one-year renewal periods available at the Commonwealth's discretion with mutual written approval. All bidders must hold Certificates of Eligibility for I-29 (Right of Way Mowing) and I-37 (Traffic Control) prior to bid closing, maintain general liability insurance with limits of $1,000,000 per occurrence, and possess appropriate Work Zone Traffic Control Supervisor and Technician certifications. The contract includes a fuel price adjustment clause whereby compensation adjusts when diesel fuel prices fluctuate more than five percent from baseline pricing established on January 1 of each mowing season. Written questions must be submitted by February 24, 2020, at 3:30 PM, with sealed bids due by March 3, 2020, at 10:00 AM at the KYTC Division of Purchases in Frankfort, Kentucky, with a tentative award date of March 18, 2020.

The solicitation is subject to reciprocal preference provisions for Kentucky resident bidders pursuant to KRS 45A.490-494 and includes qualified bidder preferences for Kentucky Industries for the Blind and certain nonprofit organizations. Award will be determined using a best-value approach with price as the sole evaluation criterion, with the lowest bidder receiving 100 points and other bidders scored proportionally based on their price relative to the lowest bid. Prequalification requirements include proof of workers' compensation coverage, general liability insurance certificates, affidavits confirming compliance with employment and tax laws, and certificates of authority for foreign entities, all of which must be provided prior to award. The contract encompasses mowing work on three units requiring three mowing cycles per year with a maximum of 12 working days permitted to complete each cycle, with specific notation that batwing mowers are permitted on US 31E and KY 980 routes. While specific bid amounts or budget ranges are not disclosed in the solicitation documents, the comprehensive scope of 2,538 acres requiring maintenance across multiple mowing cycles throughout 2020 indicates a substantial contract value subject to competitive bidding evaluation.