RoW Mow and Trim Marion Co

The Commonwealth of Kentucky Transportation Cabinet, Division of Purchases, issued a Request for Bid (RFB) on behalf of the Division of Maintenance for Highway District 4 seeking a master agreement contract for right-of-way mowing and trimming services in Marion County. The procurement encompasses mowing services across 2,121 acres distributed among 195.891 miles of roadway across 33 distinct route segments, including US routes, Kentucky state routes, secondary roads, and local roads throughout Marion County. The scope of work requires three full mowing cycles beginning in late May 2024 with vegetation maintained at 6-10 inches in height, along with trimming services around roadside obstacles, delineator post installations, and bridge embankment trimming performed according to Kentucky Transportation Cabinet standard specifications. Bidders must be prequalified by the Department of Highways for work items I-29 (Right of Way Mowing) and I-37 (Traffic Control) and must maintain current prequalification status throughout the contract term; traffic control personnel must hold work zone traffic control certifications from recognized agencies including the American Traffic Safety Services Association, Kentucky Laborers' Joint Apprenticeship & Training Trust Fund, University of Kentucky Transportation Center, or International Municipal Signal Association. The contract period runs from award through December 31, 2024, with optional renewal for four additional one-year periods subject to written approval by both parties, and the tentative award date is March 15, 2024. Award will be determined on a best value basis using price as the sole measurable criterion, with 100 points allocated to the lowest conforming bid. Bids were due February 27, 2024, at 1:30 PM Eastern Time and must be submitted electronically through the Kentucky Vendor Self Service (VSS) e-Procurement system, with vendors required to register 24-48 hours prior to submission; a pre-work meeting will be conducted with the selected vendor prior to work commencement.

Kentucky resident bidders and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and nonprofit disability service organizations are eligible for statutory preferences of up to 20 percent of maximum available points. Successful bidders must maintain contractor's general liability insurance with $1,000,000 per occurrence limits and Kentucky workers' compensation insurance, providing an ACORD certificate within ten days of award notice; no bid bond or performance bond is required. The contract includes a fuel price adjustment provision triggered when diesel fuel prices fluctuate more than 5 percent from the January 1 baseline price, calculated at 1.25 gallons per acre, and penalties apply for failure to begin work on the delivery order date ($1,000 per day), failure to complete work within specified timeframes ($1,000 per day), equipment damage ($500 per occurrence), improper traffic control or safety violations ($250 per occurrence), and failure to replace mailboxes ($250 per occurrence). All bidders must complete and submit an Annual Affidavit for Bidders, Offerors and Contractors attesting under penalty of perjury that they have not knowingly violated Kentucky campaign finance laws and that contract award will not violate any provision of such laws. The procurement documents do not identify incumbent vendors, listing values, or specific budget allocations, as the contract is awarded to the lowest conforming bid on a best value basis.