Road Maintenance Services

De Witt County, Texas is requesting bids for road maintenance services on an as-needed basis under a contract with a maximum not-to-exceed value of $3.5 million, with bids due September 17, 2026 at 3:00 p.m. at the De Witt County Auditor's Office and contractor presentations scheduled for September 28, 2026 during a Commissioner's Court session.

The scope includes ditch cleaning and reshaping, headwall casting in configurations from 12 inches through 36 inches with single through quad installations, cattleguard removal and installation, base material refinement, cold mix asphalt application, and surveying services. Work will be assigned on a rotational basis across four county commissioner precincts according to written prioritized task lists delivered by the respective precinct commissioners, with work from each task list completed one at a time per precinct. The county supplies all materials except where noted in the bid submittal sheet and provides water for work activities.

Compensation is calculated on hourly rates for labor and equipment plus unit prices for specific work items detailed in Exhibit B. A diesel fuel escalation clause applies if fuel prices exceed $4.00 per gallon, with an additional 1 percent charge per $0.10 over that threshold. The contract commences October 1, 2026 and runs through September 30, 2027, with the county retaining an option to renew for up to two additional years on identical terms.

Bidders must furnish a bid bond equal to 5 percent of the total bid amount, along with performance and payment bonds each in the amount of $3.5 million. The county may retain 10 percent of contract payments until satisfactory completion of all work. Required certifications include conflict of interest questionnaires, suspension/debarment certification, Fair Labor Standards Act certification, and non-collusion certification. Comprehensive liability insurance, workers' compensation insurance, and automobile liability coverage as specified are mandatory.