RISK27*384516 ImageRight Document Management Software

The State of Alabama Office of the Chief Procurement Officer is soliciting responses for ImageRight Document Management Software under Quick Quote RISK27*384516, with responses due October 1, 2026.

This is a Quick Quote procurement through the Alabama Buys platform governed by the Standard Terms and Conditions for Quick Quotes. Suppliers must be registered in Alabama Buys and submit responses electronically through the Supplier Portal by the close date and time. All supplier inquiries must be submitted online to maintain documentation.

Any resulting contract may be renewed annually by written agreement of both parties, up to a total contract cost of $25,000 or a total time period of five years from the effective date. The State of Alabama is exempt from paying sales tax and does not agree to indemnify suppliers. Suppliers must comply with the Beason-Hammon Alabama Taxpayer and Citizen Protection Act and register with E-Verify if they employ workers in Alabama; failure to provide E-Verify documentation within five calendar days of notification will result in bid rejection. Foreign entities must register with the Alabama Secretary of State before transacting business in the state.

Suppliers responding must affirm compliance with all terms and conditions, including certification that they have not engaged in collusion and are not barred from bidding. The State reserves the right to conduct cost realism and price reasonableness analysis on all bids. Price increases during contract performance may be considered if properly justified with supporting documentation and cannot exceed five percent of annual contract cost. The contract is governed by Alabama law with venue in Montgomery, Alabama, and disputes must first be addressed through good faith negotiation between senior officials before proceeding to alternative dispute resolution or the Board of Adjustment.