Right of Way Maintenance RFP

The City of Canton, Georgia is issuing a Request for Proposal (RFP) for right of way maintenance services covering city streets, medians, and landscape areas across five primary geographic zones organized from Riverpoint to Riverstone Parkway, Bluffs Parkway to MLK Jr. Boulevard, Marietta Highway, I-575 Exit 16, and Highway 20 and Northside areas. The scope of work includes grass mowing maintained at no greater than 2 inches in height, trash and debris removal, weed removal from sidewalks and hard surfaces, edging along medians and structures, and maintenance of curbs, gutters, and other hard surfaces within the right of way, with all primary areas requiring biweekly maintenance throughout the contract period and an optional service area requiring twice-annual maintenance. Qualified proposers must submit detailed equipment lists, business licenses, completed contractor information forms, conflict of interest certifications, E-Verify federal work authorization affidavits, vendor statements of tax status, and proof of commercial insurance with a minimum single limit coverage of $1,000,000. The evaluation process is value-based, with selection criteria encompassing functional and technical requirements, proposer qualifications and experience with similar projects, three required client references from the past ten years, and cost competitiveness, with pricing not being the sole determining factor. Key deadlines include a mandatory pre-submittal meeting on February 24, 2026 at 10:00 a.m. at Canton Public Works, vendor questions due by March 3, 2026 at 4:00 p.m., responses provided by March 5, 2026 at 4:00 p.m., and proposals due March 12, 2026 at 10:00 a.m., with proposals limited to 20 pages excluding specified appendices and submitted as one hard copy and one electronic PDF copy on separate sealed envelopes with cost proposals in a distinctly marked separate envelope.

The RFP contains no identified set-aside designations for disadvantaged enterprises or restrictions on organizational types eligible to respond. No incumbent vendors or current contractors are identified in the procurement documentation. The contract period runs for seven months from April 1, 2026 through November 1, 2026, with the option for one or more additional one-year extensions by mutual agreement. The City of Canton is an equal employment opportunity employer and prohibits discrimination based on race, religion, color, ancestry, age, gender, sexual orientation, disability, medical condition, or place of birth. The RFP does not specify an award value or budget range; however, proposers should anticipate that cost competitiveness will be a significant evaluation factor alongside technical qualifications. The City reserves the right to reject any or all bids, waive informalities, cancel or modify the project, and conduct interviews with selected firms.