Ridgewood Ave Medians Landscape Maintenance Service

The City of Holly Hill, Florida is requesting proposals for landscape maintenance services on the medians along Ridgewood Avenue from Mason Street to Calle Grande Street in Volusia County under RFP #26-PW-02, with sealed proposals due October 14, 2026 at 2:00 p.m. at the City Clerk's Office.

The scope includes mowing, edging, trimming, pruning, weed control, pest control, irrigation inspection and maintenance, fertilization, mulching, tree trimming, and debris cleanup for all lawn areas, shrubs, groundcover, and related landscaped areas. The contractor must provide all labor, supervision, equipment, tools, and materials. The initial contract term runs three years from January 1, 2027 through December 31, 2029, with an option for the City Manager to renew for up to two additional one-year periods at the same terms and conditions, subject to satisfactory performance. Pricing must remain firm for the three-year initial term with no increases, fuel surcharges, or additional charges except for City-authorized work; renewal-period pricing may be adjusted annually by no more than the CPI-U percentage change for the South Region.

The evaluation committee scores proposals on a 100-point scale: 45 points for proposed monthly price (lowest price receives maximum points), 35 points for staffing, equipment, and ability to perform, and 20 points for relevant experience and past performance. Proposers must maintain Commercial General Liability insurance of $1 million per occurrence and $2 million aggregate, Automobile Liability of $1 million combined single limit, and Workers' Compensation at statutory limits.

Proposers must submit two copies — one original and one electronic PDF on USB flash drive — along with completed forms, certifications, references, licenses, and the executed Contractual Services Agreement. A non-mandatory pre-bid conference is scheduled for September 23, 2026 at 2:00 p.m. at City Hall. Written questions are due October 5, 2026 at 5:00 p.m.