RFQQ HVAC Preventative Maintenance Repairs and Related Services

UW Medicine is requesting qualifications and quotations from vendors to establish a pool of qualified HVAC preventative maintenance, repairs, and related services providers at Harborview Medical Center, University of Washington Medical Center Montlake Campus, and University of Washington Medical Center Northwest Campus, with proposals due September 4, 2026 at 2:00 PM Pacific Time and site walkthroughs scheduled for August 5–6.

Bidders must demonstrate at least three years of healthcare experience, maintain a minimum of four certified technicians with at least one possessing ten years of refrigeration and HVAC experience, and provide 24/7 on-call emergency service with a 30-minute response time. The scope encompasses semi-annual or quarterly preventative maintenance, emergency repairs, and equipment servicing for chillers, air handlers, cooling towers, and other HVAC systems, plus project-based work with itemized pricing. Bidders must submit standard, overtime, and holiday labor rates; material markup percentages; and itemized cost proposals. No minimum contract volume is guaranteed; purchase orders are placed on an as-needed basis.

The contract term is two years with fixed and firm pricing, plus options for three additional two-year extensions and one one-year extension, not to exceed nine years total. UW Medicine encourages participation by Minority and Women's Business Enterprises (MWBE) firms certified by the Office of Minority and Women's Business Enterprises, though no preference or minimum participation requirement is mandated. Bidders must comply with Washington State prevailing wage requirements under Chapter 39.12 RCW and obtain appropriate insurance coverage.

The evaluation committee will assess technical approach, environmental sustainability commitment, project team qualifications, proposed costs, firm experience, and references. Questions are due August 14, 2026. Top finalists will participate in oral presentations during the week of September 21, 2026, with notification of the Apparent Successful Bidder expected by September 30, 2026. All responses must be submitted through the Workday Strategic Sourcing Event platform.