RFQ RODDING AND EDDY CURRENT TESTING

The Medical University of South Carolina (MUSC) in Charleston County has issued a Request for Quotes (RFQ) for comprehensive condenser and evaporator tube cleaning and eddy current testing services for chillers located on their downtown campus. The solicitation seeks qualified contractors to perform 100% tube brushing and 100% eddy current testing analysis on all tubes in specified chiller systems, utilizing rotary brush tube cleaning methods and non-destructive testing conducted by Level 2 certified technicians. Contractors must be experienced with major chiller manufacturers including Trane, York, Carrier, Daikin, and Filtrane, and must maintain necessary personnel and facilities within the Greater Charleston Area. Key deliverables include providing all materials, equipment, labor, and testing services at a fixed price, maintaining comprehensive general liability and workers' compensation insurance, obtaining MUSC identification badges, and submitting detailed electronic reports with findings within five business days of completing work on each unit. The RFQ timeline includes a mandatory pre-quote conference on December 1, 2023, at 8:30 AM ET, with questions due by 5:00 PM ET on the same day, and electronic offer submissions required by December 6, 2023, at 11:00 AM ET. Award notification is scheduled for December 8, 2023, with the contract running from December 8, 2023, through February 29, 2024, and all services to be completed by March 1, 2024.

The procurement allows for South Carolina resident contractors to claim a preference if they maintain an in-state office, and requires standard procurement certifications regarding independent pricing, debarment status, drug-free workplace compliance, and ethics compliance. The RFQ does not specify explicit set-aside designations for disadvantaged enterprises, and no incumbent vendors are mentioned in the documentation. The solicitation covers 71 chiller units across multiple university and medical facility buildings, with equipment varying in type, including helical rotary screw, centrifugal, and air-cooled configurations, and ranging in tonnage capacity from 8 to 2,400 tons. The maximum contract value is capped at $100,000, with the procurement being conducted as an informal RFQ under South Carolina Code Section 11-35-1550. The asset inventory attached to the solicitation provides a comprehensive list of chiller units, including specific model numbers, serial numbers, and operational specifications, which will be critical for vendors to understand the scope of required testing and maintenance services. Awards will be made to the lowest responsible and responsive bidder, with a focus on vendors capable of providing comprehensive testing and maintenance for diverse and potentially aging mechanical infrastructure.