RFQ Replace HVAC Controller

Oneida County, New York is requesting quotes for removal and replacement of HVAC control devices at the Air Force Research Laboratory Rome Research Site under a Total Small Business Set-Aside (NAICS 238220, Plumbing, Heating, and Air-Conditioning Contractors), with quotes due August 14, 2026.

Only firms certified as small businesses under the federal definition are eligible. The scope encompasses replacement of existing automatic temperature control systems across Buildings 2, 3, and 106, with integration into the existing Johnson Controls Metasys building management system. Reuse of existing compatible actuating devices and sensors is acceptable if verified as functional; non-functional devices must be replaced. The contractor must furnish and install complete automatic temperature control systems, provide initial programming and commissioning of application-specific devices and field controllers, perform field checking and start-up, instruct owner representatives, and deliver comprehensive operation and maintenance manuals in heavy-duty binders. All control components must integrate seamlessly with the existing system to support multi-site interface capabilities via password-secured internet and network access. Dual or hybrid systems are explicitly prohibited.

The contractor must submit fabrication drawings, material lists, and equipment submittals on AF Form 3000 with complete manufacturer literature prior to installation; incomplete or non-compliant submittals are subject to disapproval and deletion. Work is performed during regular hours of 0700 to 1600 Monday through Friday, excluding federal holidays; non-regular-hour work requires three-day advance notice and is subject to additional inspection costs charged at overtime rates. The contractor must comply with federal, state, and local regulations including OSHA standards and pollution control requirements, provide personnel identification data, and obtain magnetic entry cards through the Rome Research Site Security Office. A two-year guarantee covering defects in materials and workmanship from final acceptance is required.