RFQ Fire Bay Door and Gate Services

The Town of Gilbert Fire Department is requesting qualifications for installation, repair, inspection, and preventative maintenance services for commercial fire station bay doors and gates across multiple facilities, with proposals due September 15, 2026 at 2:00 p.m. Arizona Time. The Town reserves the right to award to multiple qualified firms rather than a single contractor.

Qualified firms must employ licensed, insured, and certified technicians with knowledge of NFPA standards, capability to respond to emergency calls 24 hours per day, seven days per week (including holidays) within 60 to 90 minutes of notification, and ability to procure and support parts from multiple manufacturers. The scope spans complete installation of new or replacement bay doors with associated equipment, emergency and routine repair services, and preventative maintenance including scheduled inspections at intervals agreed between the parties (quarterly, semi-annual, or annual).

Proposers must submit pricing via the provided Response Workbook, detailing hourly labor rates for standard and emergency service, unit pricing for parts and materials, cost structures for preventative maintenance plans, and labor, materials, and equipment rates for installation projects. No proposal bonds are required.

Evaluation criteria and weighting are technical expertise and qualifications (35%), service capability and responsiveness (25%), quality of installation and maintenance approach (25%), and project management and communication (15%). The initial agreement term runs from execution through June 30, 2027.

A pre-proposal conference is scheduled for August 27, 2026 at 10:00 a.m. at 50 E Civic Center Drive, Gilbert, Arizona 85296. Written inquiries are due September 2, 2026 at 2:00 p.m. Proposals must be submitted in PDF format via email to Bianca Morales at Bianca.Morales@gilbertaz.gov, clearly marked with RFQ number 327000069 and proposer name. Late submissions will be rejected.