Rfpups bmic kent ISD FY27

Kent Intermediate School District is requesting proposals for Basic Maintenance of Internal Connections (BMIC) services on uninterruptible power supply (UPS) equipment across eleven school buildings, with sealed bids due October 27, 2026 at 2:00 p.m. and an Intent to Bid deadline of October 13, 2026. This is an E-Rate FY2027 program procurement, and the award is conditional upon Kent ISD receiving written USAC/SLD funding approval; the District reserves the right to reduce scope if funding is lower than anticipated.

The scope covers repair and maintenance of Vertiv UPS units ranging from 750VA to 5000MVA across the District, plus twelve extra battery cabinets. Eligible BMIC services include hardware repair and upkeep, wire and cable maintenance, technical support, configuration changes, and software updates. All bids must separately identify USF E-Rate eligible and ineligible services and include a detailed bill of materials without miscellaneous line items. Pricing must be on a unit-price basis with separate cost breakdowns for each year of the three-year maintenance term.

The contract term runs July 1, 2027 through June 30, 2028 (year one), with the District reserving the right to contact vendors annually in January to add additional UPS equipment for the remainder of the three-year contract period. Bids exceeding $31,321 require a five percent bid bond. All bids must comply with Michigan's prevailing wage requirements under Public Act 10 of 2023. Invoicing occurs 100 percent upon project completion and District acceptance, with no payments before July 1, 2027. The District requires a three-year warranty covering all workmanship and materials, with defects corrected or replaced within thirty days of claim submission. Service is expected to commence December 3, 2026 (contract signing date).