RFP#FY25-003 Strategic Plan

The City of Evans, Colorado has issued Request for Proposals (RFP) #FY25-003 to secure a strategic planning consultant for developing the city's inaugural comprehensive Strategic Plan. The procurement seeks a consultant to create implementable strategies and objectives aligned with City Council priorities including economic growth, infrastructure maintenance, community beautification, financial resiliency, and collaborative partnerships. Key deliverables include conducting community engagement, performing stakeholder interviews, executing data analysis, and developing a strategic vision with measurable outcomes to guide city policies, operations, services, budgets, and capital projects over a five-year period. The project requires completion within 18 months, with the consultant expected to provide monthly progress reports, draft and final reports, and presentations to the executive team and City Council. Evaluation criteria will encompass the consultant's familiarity with Evans, proposed project approach, company and personnel qualifications, project experience, project schedule, and fee estimate. A voluntary pre-proposal meeting is scheduled for April 14, 2024, via Microsoft Teams, with proposal submissions due by May 5, 2025.

The RFP demonstrates a commitment to diversity by encouraging proposals from disadvantaged business enterprises (DBEs), though specific set-aside percentages are not explicitly detailed. The contract will be awarded on a time and materials basis, with the final contract amount to be determined during the selection process. Proposing firms must provide at least five similar project references demonstrating comparable strategic planning experience. The initial contract may include potential extensions of up to five consecutive years, contingent upon annual appropriation and City Council approval, though the consultant does not have a guaranteed right to extension. While specific budget ranges are not disclosed, the comprehensive nature of the strategic planning effort suggests a substantial professional services engagement. The procurement appears to be open to consulting firms, strategic planning specialists, and municipal planning consultants with demonstrated expertise in comprehensive municipal strategic planning.