RFP/CCNA Architectural Services

The City of Sarasota, Florida is conducting a Request for Proposal (RFP) under the Consultant's Competitive Negotiation Act (CCNA) to establish a pool of qualified, licensed architectural firms for comprehensive architectural services. The procurement seeks firms to provide design, permitting, construction coordination, and infrastructure restoration services, with a specific focus on repairing and enhancing resiliency for city infrastructure, parks, and public amenities affected by federally declared disaster events, including Hurricane Debby (DR-4806), Hurricane Helene (DR-4828), and Hurricane Milton (DR-4834). Proposing firms must be licensed by the Florida Department of Business and Professional Regulation and demonstrate extensive experience across multiple project types, including pre-design, design development, bidding assistance, and construction oversight. The evaluation will be based on a 100-point scoring system covering company qualifications (20 points), personnel expertise (30 points), services and references (20 points), and proposal requirements (30 points). Proposals are due by May 21, 2025, with the initial contract term set for one year and potential two one-year renewal options, creating a total possible contract duration of three years. The City intends to make multiple awards, selecting firms on an as-needed basis based on specific project requirements, expertise, and scheduling considerations.

The procurement does not explicitly outline specific set-aside designations for disadvantaged enterprises, though the solicitation does provide local business preference points, with city businesses receiving 10 additional points and county businesses receiving 5 additional points in evaluations. Proposing firms must provide comprehensive documentation including organizational capacity, financial capabilities, current workload, staffing resources, insurance documentation, and bonding capacity. While no incumbent vendors are specifically mentioned, the City reserves the right to negotiate contract prices and make awards to one or multiple proposers. The contract will potentially involve federally funded projects conforming to 2 CFR Part 200 Uniform Administrative Requirements, with construction costs restricted to projects not exceeding $7,500,000 and planning/study activities limited to $500,000. Though a specific total contract value is not provided, the procurement suggests a flexible, ongoing series of project-based architectural services with assignments determined by the City's infrastructure and disaster recovery needs. Firms must maintain professional liability insurance and be prepared to engage in public communication for projects valued over $2 million.