RFP#2526-29 TSD MI Works Troy Professional Office Lease

Troy School District has issued RFP #2526-29 to procure professional office space for the Oakland County Michigan Works office located in Troy, Michigan. The District seeks qualified vendors to lease 7,000 to 8,000 square feet of office space within the City of Troy, commencing November 1, 2026, through October 31, 2031, with annual renewal provisions. The facility must include at least four bathrooms, a kitchen facility, public parking with handicapped spaces, public transportation access within walking distance, and existing internet, wireless, and telephone technology systems. Vendors must submit sealed proposals in triplicate by 1:00 p.m. on Thursday, May 21, 2026, to the Purchasing Department at 1140 Rankin, Troy, Michigan 48083. Pre-proposal questions must be submitted in writing by noon on Tuesday, May 12, 2026, via fax to 248.823.4077 or email to PurchasingOffice@troy.k12.mi.us. Proposals will be publicly opened and read immediately following the deadline via Microsoft Teams. Vendors will be evaluated on a 100-point scale based on location and proximity to the client population (50 points), cost reasonableness (25 points), and lease requirements including maintenance responsibilities and liability provisions (25 points). Deliverables include cost proposals for each of the five lease years, a 2-year cost history of pass-through expenses if applicable, five business references, detailed building specifications including square footage and utility information, a facility readiness schedule, sworn and notarized familial disclosure statements, and Iran Economic Sanctions Act compliance certifications.

There are no specific set-aside designations or restrictions limiting responses to particular business categories or disadvantaged enterprises identified in the RFP documentation. All vendors must provide General Liability and Property Damage Insurance of at least $1,000,000 per occurrence and aggregate, plus automobile insurance of $1,000,000. The lease agreement must include termination provisions allowing the District to cancel without penalty costs or fees if federal funding or other applicable funding sources become unavailable, reflecting the District's status as a tax-exempt entity that will not reimburse vendors for proposal preparation costs. No incumbent vendor or current contractor information is referenced in the available documentation. Vendor proposals must remain firm for a minimum of 180 days following the opening date, and selected finalists may be required to make oral presentations to the Board of Education. Contract award is anticipated at the June 2026 Board of Education meeting. No specific award value or budget range is disclosed in the RFP materials.