RFP The Pfield Stadium Football Field Turf Replacement

Pflugerville Independent School District is requesting proposals for supply and installation of synthetic turf at Pfield Stadium, with sealed proposals due October 29, 2026 at 2:00 p.m. CST and a mandatory pre-bid conference and site visit on October 20, 2026 at 1:00 p.m.

Legion Pro NXT is specified as the primary product, with alternates of equal or better quality permitted. Vendors must submit one original and two identical copies plus two USB flash drives containing electronic copies. A pre-bid conference and mandatory site visit will be held at the Support Services Building at 2021 Crystal Bend Drive, Pflugerville, Texas. Questions are due October 21, 2026 at 2:00 p.m. CST, with answers posted by October 22, 2026.

Proposals will be evaluated on a 100-point scale: purchase price (1–30 points), vendor reputation and quality of goods/services (1–15 points), extent to which services meet district needs (1–15 points), total long-term cost (1–15 points), service level agreement (1–5 points), implementation (1–5 points), and local service and support team (1–5 points). The district reserves the right to award to a single vendor or multiple vendors as deemed in its best interest.

All proposed prices must remain fixed and firm for one year from the award date. Vendors must be fully licensed, obtain all required permits, and ensure work complies with applicable codes and regulations. Payment and Performance Bonds are required. Vendors must complete required certification forms addressing felony convictions, criminal history, residency status, non-collusion, non-discrimination, suspension and debarment status, and hold harmless agreements. Vendor responsibility penalties of $500 per occurrence are assessed for violations including lost keys, alarm activation, lost badges, improper tile cutting, propped doors, and inadequate restroom cleaning. The contract term extends from Board approval through project completion. The anticipated award date is January 21, 2027.