RFP Residential Trash Container Repair & Maintenance Service

The City of Peoria, Arizona Materials Management Division is requesting proposals for residential trash container repair and maintenance services, with proposals due July 22, 2026 at 5:00 p.m. The scope encompasses maintenance and repairs on approximately 122,720 residential containers in circulation (with an estimated 2,100 added annually), including new deliveries, removals, exchanges, and on-location repairs; the contractor must also maintain weekly organization and cleanliness of the container yard at the Municipal Operations Center.

The contractor shall respond to delivery, removal, and exchange requests within the same day of order, with daily work orders not exceeding 80 and completion required by 6 p.m. Estimated monthly volume is approximately 907 total work orders. The contractor must supply its own tools, equipment, and vehicles; maintain inventory of cart components including lids, wheels, and axles; and provide weekly inventory reports and daily electronic work order status reports. The container yard is accessible 5:30 a.m. to 4:30 p.m., Monday through Friday, excluding City holidays.

Pricing shall be based on a minimum monthly quantity guarantee of 650 work orders, with unit rates required for three categories: delivery work orders, repair work orders (on-location lid, wheel, axle replacements), and polyweld repair work orders. The contract term is two years from the effective date, with an option to extend for supplemental periods up to a maximum of 36 months through mutual written contract amendment. The City reserves the right to make multiple awards and utilizes cooperative purchasing provisions, allowing other eligible public agencies to use the contract with contractor approval.

Evaluation criteria are weighted as follows: Firm's & Staff's Capabilities and Experience (300 points), Project Understanding and Method of Approach (300 points), Cost Considerations (350 points), and Conformance to RFP (50 points). No pre-proposal conference is scheduled.