RFP - Nutrition Services Bakery Products

Springfield Public School District No. 19 in Lane County, Oregon is issuing a Request for Proposal (RFP 25-26/05) to establish an annual requirements price agreement contract for bakery products to be supplied on an as-needed basis to support nutrition services. The procurement encompasses a comprehensive range of whole wheat and gluten-free bakery items, including sandwich loaves, hamburger buns, hot dog buns, hoagie rolls, dinner rolls, English muffins, and bagels, with estimated annual quantities based on 2025-26 historical data including 6,000 sandwich loaves, 15,000 hamburger bun packs, 6,000 hot dog bun packs, 7,000 hoagio roll packs, 10,000 dinner roll packs, 6,500 English muffin packs, and approximately 445 units of various gluten-free items. All bread products must comply with USDA guidelines requiring at least 51 percent whole grain-rich composition, and the District must adhere to the Buy American provision (7 CFR Part 210.21(d)), mandating domestic origin for all products unless exceptions are approved in advance. Delivery is required once weekly on a consistent schedule agreed upon with the Nutrition Services Supervisor, with 98 percent fill rates required on the original order date and the remaining 2 percent deliverable within 24 hours. Proposals will be evaluated on a 100-point scale based on: signed proposal (pass/fail), experience and past performance (25 points), product and service capabilities (30 points), and proposed costs for mandatory products only (45 points), with the lowest cost receiving maximum points. Key deadlines include vendor questions due by May 1, 2026, final addendum issued by May 6, 2026, and proposals due May 22, 2026 at 2:00 p.m. PST, with no formal bidders' conference scheduled. The contract will commence upon award and terminate at the end of the 2026-27 school year, with the District retaining the option to renew annually for up to four additional years, not to exceed five years total.

Prices must remain fixed for the entire 2026-27 school year; however, escalation requests based on documented supply or labor cost increases may be approved at the District's sole discretion if accompanied by corresponding de-escalation provisions. All proposers must complete federal certifications regarding debarment, suspension, clean air and water compliance, independent price determination, and lobbying disclosure to be eligible for consideration. The District intends to award to a single proposer but reserves the right to make multiple awards and may purchase additional items from local farmers or farming cooperatives on a seasonal basis. No incumbent vendor or current contractor information has been identified in the solicitation documents. The contract is contingent upon the District adopting a budget that includes sufficient funds for payment, and no specific budget range or award value has been disclosed in the RFP documentation. Interested vendors should note that the District has not specified a maximum contract value, indicating that pricing will be determined through the comparative cost evaluation process outlined in the proposal requirements.