RFP No. 267010 Financial Auditing Services

The City of Salem, Oregon Finance Department is issuing Request for Proposals No. 267010 for comprehensive financial auditing services covering the City of Salem, the Urban Renewal Agency of the City of Salem, and the Salem Convention Center for a five-year contract period beginning July 1, 2026. The scope of services includes entity audits, management letters, Annual Comprehensive Financial Reports (ACFR), financial reports for the Urban Renewal Agency, Single Audits with Schedule of Expenditures of Federal Awards (SEFA), and agreed-upon procedures engagement for municipal solid waste facility financial assurance certification. Qualified independent public accounting firms must demonstrate that audit staff are licensed for municipal audits in Oregon and in good standing with the Oregon Board of Accountancy, maintain applicable independence standards, carry Errors and Omissions insurance with minimum limits of $2,000,000, and maintain commercial general liability insurance of $2,000,000 per occurrence. Pre-audit conferences will be held no later than June 1 each year, with preliminary fieldwork commencing at a mutually agreeable date, and final audit reports for the City and Urban Renewal Agency are due by December 31, while Salem Convention Center reports are due by August 31. Proposals must be submitted by April 17, 2026 at 4:00 PM (local time) via Equity Hub's Bid Locker, and evaluation criteria allocate 30 of 100 points to pricing, with other factors addressing qualifications and service capability. The contract may be renewed for four additional one-year periods at the City's discretion, contingent on satisfactory service performance and budget approval.

The City has not specified any set-aside designations or restrictions limiting organizational eligibility, though all responding firms must comply with applicable federal, state, and local non-discrimination laws, pay equity requirements under ORS 652.220, and Oregon tax law compliance. No incumbent vendor information or existing technology integration requirements are identified in the procurement documents. The City of Salem operates with combined annual appropriations of $664.3 million for all funds and maintains a Finance Department with 25 employees, providing proposers with context regarding the audit complexity and organizational structure. Specific contract award values or budget ranges have not been disclosed in the RFP materials; pricing will be evaluated competitively with fees remaining firm throughout the initial contract year except for price decreases. The City reserves the right to reject all proposals or negotiate final scope and pricing with the selected proposer.