RFP No. 267005 General Civil Engineering Services

The City of Salem, Oregon, Public Works Department is issuing Request for Proposals (RFP #267005) to establish a Qualifications Based Selection pre-qualified list of general civil engineering consulting firms to provide continuing professional services on an assignment-by-assignment basis. The City seeks to select approximately eight general civil engineering firms to serve as Consultants of Record, though the actual number may vary based on proposal quality and discretion. Services encompass preliminary reports, project development, design surveys, preliminary and final design, environmental permitting compliance documentation, bid document preparation, bid and award assistance, construction services, project management, construction management and administration, inspection services, and related civil engineering work for Capital Improvement Program projects including water, sewer, stormwater, streets, pump stations, lift stations, and treatment facility improvements. Proposals must be submitted electronically via Equity Hub's Bid Locker by April 15, 2026, at 4:00 PM local time, with an anticipated contract award date in June 2026 and a Notice to Proceed on July 1, 2026. Evaluation criteria allocate 40 points for similar project experience, 35 points for staff qualifications, 15 points for references, 5 points for mobilization capability, and 5 points for level of City staff support required. Selected firms must carry commercial general liability insurance of not less than $2,000,000 per occurrence and Errors and Omissions insurance of not less than $2,000,000.

The agreement term is one year, from July 1, 2026, through June 30, 2027, with the option for renewal for four additional one-year periods, subject to satisfactory performance, budget approval, and mutual written agreement. The City will negotiate hourly rate schedules with selected firms, with rates remaining firm during the initial contract term except for approved price decreases; rate increases at renewal shall not exceed the Consumer Price Index for All Urban Consumers (CPI-U) and must be requested in writing ninety days prior to renewal. The annual contract maximum is $2,000,000, and the individual project maximum is $1,000,000, with project assignments under $250,000 made by direct appointment, assignments between $250,000 and $1,000,000 awarded through informal RFP to at least three qualified firms, and assignments of $1,000,000 or more using formal RFP processes. Reimbursable expenses include third-party reproductions, printing, plan check fees, and travel expenses when essential to contract performance, with mileage reimbursed at IRS rates and meals and lodging reimbursed at GSA per diem rates. No set-aside designations or restrictions on organization types are specified in the available documentation, and there are no incumbent vendors or current contractors identified, nor is any existing infrastructure or technology integration requirement mentioned. There is no guarantee of work volume or project assignments.