RFP No. 26-2987-7EAR - Architectural and Engineering Services – Highland Springs Elementary School Replacement

Henrico County, Virginia is requesting proposals for architectural and engineering services to design a replacement Highland Springs Elementary School facility under RFP No. 26-2987-7EAR, with proposals due October 20, 2026 at 11:00 a.m. and a pre-proposal conference on October 5, 2026 via Microsoft Teams.

The scope encompasses design of an approximately 90,000-square-foot elementary school for 700 to 800 students, including general and specialty classrooms, media center, gymnasium, cafeteria, administrative spaces, parking, bus loops, athletic fields, and landscaping. Design disciplines include architectural, civil, structural, plumbing, mechanical, electrical, fire alarm, security, data cabling, clock, and intercom systems. The facility must achieve LEED Silver certification and coordinate with existing energy management systems. The successful offeror must demonstrate at least three years of professional architectural and engineering design experience in Virginia, proven ability to complete projects on schedule and within budget with minimal change orders, experience with LEED Silver certification, construction administration capabilities, and knowledge of Henrico County Plan of Development standards. All subconsultants must be authorized to transact business in Virginia.

The project must be released for bidding by August 1, 2027, with substantial completion by May 1, 2029. Award is anticipated in December 2026, with services commencing in January 2027. The contract is subject to annual appropriations by the Henrico County Board of Supervisors.

Evaluation criteria are weighted as follows: functional requirements, 40 percent; project approach and implementation, 25 percent; experience and qualifications, 30 percent; and quality of proposal submission, 5 percent. The County intends to award to one offeror and will conduct individual discussions with two or more qualified firms before final selection. Pricing will not be requested in initial proposals; cost proposals will be submitted by selected finalists during contract negotiation. Proposals must be submitted through Virginia's eVA procurement platform.