RFP Lawn Care Services

Fairfield Alabama Housing Authority (FAHA) is requesting proposals for full-service lawn care and grounds maintenance at three properties in Fairfield, Alabama, with proposals due September 25, 2026 at 2:00 PM CST and questions due by September 15, 2026.

The scope encompasses turf maintenance, edging and trimming, shrub and tree maintenance, weed control, flower bed maintenance, leaf removal, trash and debris removal, and fall/winter grounds maintenance across FAHA Central Office & Mattie Gill Jackson Gardens (6704 Avenue D) and Demetrius Newton Gardens (5420 Avenue F). Mowing frequency ranges from zero to three services per month depending on seasonal conditions, with additional shrub trimming scheduled for April and October. Services must be completed within one working day whenever practicable; performance deductions of $25.00 per day apply for missed scheduled services without approved reasons. The contractor furnishes all labor, supervision, tools, equipment, transportation, fuel, materials, supplies, safety equipment, and other resources necessary.

The initial contract term is one year with up to four additional one-year renewal options at FAHA's sole discretion, subject to available funding and satisfactory performance. Pricing must be submitted as monthly rates and unit prices for additional services, with all costs inclusive of labor, supervision, equipment, fuel, transportation, insurance, materials, supplies, routine disposal, overhead, and profit. FAHA does not guarantee minimum service quantities and may obtain services from other sources.

Evaluation uses a best-value methodology with technical approach and scope understanding (25 points), experience and qualifications (20 points), management, staffing, and equipment capacity (20 points), past performance and references (15 points), and price (20 points). The contractor must maintain minimum insurance coverage: $2,000,000 combined automobile liability, $1,000,000 professional liability, $1,000,000 general liability with FAHA as additional insured, and workers' compensation. Payment terms are net 30 days following Agency acceptance. FAHA answers to all questions are due September 16, 2026 at 4:00 PM CST.