RFP HVAC Services

The Housing Authority of the County of Contra Costa (HACCC) is requesting proposals for HVAC services covering repair, replacement, and preventative maintenance across multiple public housing properties in Contra Costa County, California, with proposals due July 29, 2026.

The scope comprises two service lots: Lot #1 covers dwelling unit HVAC system repairs or replacements (wall heaters, air conditioners, thermostats) and Lot #2 covers quarterly preventative maintenance of HVAC systems at non-dwelling structures. Services are required across 15 identified properties throughout the county. Contractors must hold a current C-20 Warm-Air Heating, Ventilating and Air-Conditioning license from the California Contractors State License Board. All labor must comply with HUD Maintenance Wage Rates Determination of $24.78 per hour plus $12.61 in fringe benefits.

The anticipated contract period is one year with options for two additional two-year renewals, for a maximum total of five years. HACCC reserves the right to establish a pool of up to three top-ranked vendors and will contact them on a rotating basis as work is needed, with one-workday response and start timelines. No guaranteed work volume is provided, and HACCC retains termination rights with 10 days' written notice.

Evaluation awards 40 points for proposed costs, 45 points for demonstrated experience in similar work, and 15 points for overall quality and professional appearance of the proposal. All proposed pricing must be entered through HACCC's internet e-Procurement system only, with a minimum fee of $0.01 required for each line item; blank entries and $0.00 entries are not acceptable.

Prior to award, successful proposers must provide certificates of industrial insurance (minimum $1 million each occurrence), general liability coverage naming HACCC as additional insured (minimum $1 million each occurrence), automobile insurance ($1 million combined single limit), a business license, and proof of C-20 licensure.

The pre-proposal conference and property bid-walk are scheduled for July 15, 2026, at 10:00 AM PST, with locations at HACCC Central Office (3133 Estudillo Street, Martinez) and Alhambra Terrace (1111 Ferry Street, Martinez). Proposals must be submitted through the e-Procurement system by July 29, 2026, at 2:00 PM PST.