RFP HVAC Equipment Replacement and Installation Services

Mesa Gateway Airport Authority (MGAA) is requesting proposals for HVAC equipment replacement and installation services at the Mesa Gateway Airport terminal facility, with proposals due October 21, 2026 and a mandatory pre-submittal meeting and site tour on September 29, 2026 at 1:30 PM Arizona Time at the MGAA Administration Building. Attendance at the pre-submittal meeting is mandatory for proposal eligibility.

The scope requires removal of seven existing Trane Model EXHE0604 water source heat pump units and furnish, installation, and commissioning of seven replacement WSHP units manufactured by either Trane or ClimateMaster meeting minimum specifications. Work must be performed during designated nighttime hours (Monday through Friday only) with an anticipated average of six to seven hours per night; only one existing unit may be removed from service at a time, with each replacement unit fully installed, tested, and operational before removal of the next unit. The contractor must provide all labor, materials, equipment, delivery, removal and disposal of existing equipment, startup, testing, commissioning, warranties, and applicable Arizona Transaction Privilege Tax.

Minimum qualifications include seven years of commercial HVAC installation, maintenance, and repair experience within the past ten years including WSHP systems; a valid Arizona Registrar of Contractors C-39 Air Conditioning and Refrigeration license; performance and payment bonds; and ability to obtain Airport Security badges for personnel accessing secured areas.

Evaluation criteria are weighted as follows: relevant firm experience (15 points), project approach and work plan (30 points), schedule, coordination, and equipment delivery (25 points), price proposal (25 points), and other administrative and legal factors (5 points). The award will be based on best overall value. Questions are due October 5, 2026 by 3:00 PM Arizona Time. Proposals must include a lump-sum price with no separate tax compensation. The selected offeror must sign MGAA's Construction Services Agreement within 30 days of notice of intent to award.