RFP Holiday Lighting, Decorations, and Related Services
Closed State & local contract opportunity Posted
- Solicitation number
- 32600290
- State
- Arizona
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Travis M. Stewart tstewart@buckeyeaz.gov (623) 349-6000
Opportunity details come from constructionbidsource.com. Updated .
About this opportunity
The City of Buckeye, Arizona, is requesting proposals for holiday lighting, decorations, and related services under RFP No. 32600290, with proposals due August 27, 2026 at 3:00 p.m. and a pre-submittal conference scheduled August 6, 2026 at 10:00 a.m. via Microsoft Teams.
The scope encompasses design, fabrication, installation, maintenance, and removal of holiday displays across five defined locations: Sundance Park, Downtown Buckeye, Sundance Crossings, Skyline Park, and other city locations as needed. Deliverables include a comprehensive Holiday Lighting & Decoration Plan submitted for City staff review and approval, custom themed displays, lighted installations, synchronization of lighting and audio elements, and on-site support during the City's Tree Lighting Event. Installation must be completed by the Wednesday of Thanksgiving week, with removal coordinated following the holiday season. The contractor must include all materials, equipment, transportation, insurance, and supervision costs within the pricing submission; additional services not listed are quoted on a per-need basis.
The contract amount shall not exceed $4 million. The contract term is one year with automatic renewal options for up to four additional one-year terms. Pricing shall be submitted on a provided Pricing Sheet with firm labor costs (installation, removal, maintenance, repairs, design, and electrician work) and annual storage fees for City-owned decorations.
Evaluation weighs Company Profile and Relevant Experience at 40 points, Method of Approach for Providing Services at 40 points, References for Providing Similar Services at 10 points, and Pricing and Available Decorations at 10 points, for a total of 100 points. The City reserves the right to make multiple awards by bid schedule, individual line item, or group of line items. Questions are due August 20, 2026 at 3:00 p.m. Contractors must demonstrate capacity to accommodate reasonable additions or modifications upon request.
Opportunity text
The City of Buckeye is look for a qualified vendor that can provide Holiday Lighting, Decorations, and Related Services. The successful contractor shall meet with City staff to understand the City of Buckeyes holiday vision, branding standards, themes, and site-specific needs. The contractor shall produce a comprehensive Holiday Lighting & Decoration Plan to be submitted to City staff for review and approval. Staff will review the plan and request revisions as needed prior to authorization of fabrication and installation.
Files
| File | Type | Posted |
|---|---|---|
| RFP No. 32600290 - Holiday Lights and Decor.pdf |
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