RFP: Grant Administration Services - Texas General Land Office (GLO) Disaster Recovery Reallocation Program (DRRP)

The City of Mission, Texas is requesting proposals for grant administration services supporting the Texas General Land Office (GLO) Disaster Recovery Reallocation Program (DRRP) under RFP 27-001-10-26, with proposals due October 26, 2026 at 2:00 PM CST. A strongly recommended pre-proposal conference is scheduled for October 12, 2026 at 10:00 AM CST at City Hall Community Room, with a Zoom option available.

The scope encompasses comprehensive grant administration services ensuring compliance with federal grant guidelines and regulations for GLO DRRP activities, including project implementation, reporting, and closeout associated with GLO Contract No. 25-144-004-F884. The contractor must maintain Professional Liability Insurance of $2 million per claim and provide a minimum of three references from public agencies for substantially similar services. Respondents must comply with federal, state, and local laws including debarment certifications, non-discrimination requirements, and S.B. 252 provisions regarding foreign terrorist organizations.

The contract commences upon execution and runs through September 30, 2028, or upon completion of all required benchmarks and closeout procedures, whichever occurs first. Compensation is structured as a percentage of the awarded grant amount, with progress payments based on actual hours and hourly rates charged to specific tasks, invoiced monthly with supporting documentation. Funding flows through the Texas General Land Office Community Development Block Grant Disaster Recovery (CDBG-DR) Program, with all payments subject to availability and eligibility of grant funds, the approved project budget, and compliance with applicable requirements.

Evaluation emphasizes experience and work performance with CDBG-DR and comparable federally funded programs (50 points), followed by capacity to perform (20 points), pricing and fees (20 points), and statement of organization (10 points). Contractor selection and City Council approval is tentatively scheduled for October 27 through November 3, 2026. Proposals must be submitted in sealed packages containing one original plus five copies and a USB drive; facsimile and late submissions will not be accepted.