RFP FY27-800-01

The Norfolk Airport Authority is requesting proposals for comprehensive online auctioneer services under RFP FY27-800-01, with proposals due October 9, 2026 at 2:00 PM EST through eVA, Virginia's electronic procurement website.

Offerors must meet minimum qualifications: five years' experience conducting online auctions, current engagement in providing online auctioneer services, experience with public-sector or governmental clients, possession of all licenses required to perform auctioneer services in Virginia, and at least three references for similar services performed within the last five years. The scope encompasses auction planning and administration, asset photography and cataloging, online auction management, marketing and advertising, bidder registration and customer service, payment collection, financial reporting, and coordination of property pickup and removal. Assets subject to disposition include surplus property, abandoned property, vehicles, equipment, lost and found items, and confiscated property.

The initial contract term is three years, with the Authority holding the option to extend annually for up to two additional years. Vendors must maintain Commercial General Liability Insurance with a general aggregate limit of $2 million and an each occurrence limit of $1 million.

Evaluation is weighted as follows: understanding of the Authority's needs and proposed approach (20 points), online auction platform and technical capabilities (20 points), experience and qualifications (15 points), marketing and auction promotion (15 points), customer service and auction operations (10 points), payment processing and financial reporting (10 points), cost/compensation structure (5 points), and references and past performance (5 points). Questions are due September 18, 2026 at 2:00 PM EST, with Authority responses expected by September 25. The Authority anticipates announcing its intent to award by November 20, 2026, with services commencing immediately or as directed upon contract execution. Proposals must not exceed 25 pages and must include vendor data sheet, proposal form, exceptions page, authorization to transact business in Virginia, proprietary information identification, IRS Form W-9, and references.