RFP for Routine Hazardous Waste Management & Emergency Response

The City of Oakland, Department of Public Works Environmental Services Division is requesting proposals for on-call emergency response, collections, transport, and disposal of hazardous waste materials serving Oakland's Fire, Police, and Public Works departments, with proposals due October 26, 2026 at 2:00 p.m. Pacific Time. A voluntary pre-proposal meeting is scheduled for September 30, 2026 at 10:00 a.m. Pacific Time via Teams. The L/SLBE participation requirement has been adjusted to zero percent for this scope; optional L/SLBE certified participation is available as preference points only.

Scope includes 24/7 emergency response within two hours of notification; hazardous and biohazardous waste sampling and characterization; crime scene cleaning and remediation; abandoned waste management within three business days; routine hazardous waste shipment and disposal from five City facilities on quarterly or semi-annual schedules; and special projects including facility decontamination. Awardees must comply with the Living Wage Ordinance, Minimum Wage Ordinance, Equal Benefits Ordinance, and Non-Discrimination requirements. Proof of current business tax certification, appropriate licensing and certifications, and comprehensive insurance coverage meeting City requirements must be provided prior to contract execution.

The contract term is up to five years. The City reserves the right to select multiple qualified firms and to terminate the agreement with thirty days' written notice. Compensation is established based on a mutually agreeable scope of services and fee schedule as a not-to-exceed amount, with progress payments capped at ninety percent of the total contract value and the final ten percent withheld pending successful completion.

The City will use a 100-point evaluation system: relevant experience (25 points), qualifications (20 points), organization and capacity (15 points), approach and methodology (15 points), cost proposal and fee structure (20 points), and other factors including presentation quality (5 points). Short-listed firms may be invited to interviews approximately five working days after notification. Questions are due October 5, 2026 by 5:00 p.m. Pacific Time.