RFP for Professional Consulting Services for the Pavement Management Program Update 2027

The City of Tustin, California is soliciting proposals for professional consulting services to prepare a Pavement Management Program compliant with Orange County Transportation Authority guidelines, with proposals due October 9, 2026 at 4:00 p.m. via OpenGov. Selection will follow a Qualifications-Based Selection approach; fee proposals are evaluated for reasonableness but do not rank consultants.

The scope encompasses updating pavement inventory, conducting ASTM/OCTA-compliant condition surveys, updating the StreetSaver database, completing QA/QC procedures, developing funding scenarios, preparing a seven-year maintenance and rehabilitation plan, and assembling all documents required for the City's 2027 M2 eligibility submittal to OCTA. At least one pavement inspector must be OCTA-prequalified/calibrated. All subconsultants must be identified in the proposal and approved by the City, with the consultant bearing sole responsibility for subconsultant performance.

The maximum compensation is $115,000. Base scope tasks and Optional Task 1.2 (City-limit street attribute verification) must be priced separately. Reimbursable expenses and price escalations are not allowed unless negotiated prior to contract execution. The consultant must obtain a City of Tustin Business license within 10 business days of selection and maintain commercial general liability, automobile liability, and professional liability insurance each with combined single limits of at least $2,000,000 per occurrence.

City Council approval of the consultant contract is estimated for November 17, 2026, with a Notice to Proceed expected December 1, 2026. Key deliverable dates include database approval by mid-December 2026, field inspection completion by March 1, 2027, draft report submission by April 26, 2027, final report completion by May 10, 2027, City Council approval by June 1, 2027, and OCTA submittal by June 30, 2027. Evaluation weighs firm/team experience at 20 points, understanding and technical approach at 40 points, project manager and key staff qualifications at 25 points, schedule of delivery at 5 points, and reference checks at 10 points. Proposals are limited to 15 pages plus separate fee proposals. Written questions are due September 23, 2026. A completed, notarized Non-Collusion Affidavit must accompany all proposals.