RFP for On-Call FEMA Advisory Services

The Town of Rolesville, North Carolina is requesting proposals for on-call FEMA Advisory Services covering disaster recovery management and federal grant administration, with proposals due November 6, 2026 at 4:00 p.m. The scope encompasses Federal Public Assistance administration, Hazard Mitigation Grant Program management, financial and grant support, IT and data management solutions, pre-disaster cost recovery planning, and long-term recovery and redevelopment planning. Vendors must demonstrate North Carolina municipal experience and FEMA program expertise and provide references including at least one North Carolina local government client with five or more years of service.

The contract term is an initial 60 months from execution, with continuation in subsequent fiscal years subject to Town Board appropriation. The Town is approximately 15,000 residents in northeastern Wake County. Vendors must submit detailed proposals not exceeding 40 pages including a letter of intent, company background, implementation plan with organizational chart and staff resumes, and hourly rate breakdowns for employees providing direct service to the Town.

Evaluation criteria are the firm's ability to complete all requirements, cost of services, experience in similar consulting services, qualification of project staff, and performance history per references. Vendor interviews are scheduled for the week of November 9–13, 2026, with an estimated contract award on or before December 1, 2026. Questions are due October 26, 2026, with responses posted October 28, 2026. The Town reserves the right to reject any or all proposals, request oral interviews, award based on proposals received without further discussion, and terminate the contract if funds are not appropriated in subsequent fiscal years. Proposals must be submitted electronically to Amy Pelman at apelman@rolesvillenc.gov. Submitted proposals are not subject to public inspection until a contract is awarded.