RFP for Air Filter Changing Services

The Texas Facilities Commission is requesting proposals for air filter changing services at multiple state facilities in Austin, Texas under RFP, with proposals due August 17, 2026 at 3:00 p.m. Central Time. Attendance at one of two mandatory pre-proposal teleconferences on July 23 or July 24, 2026 is required for proposal eligibility.

All respondents must submit a HUB Subcontracting Plan demonstrating good faith effort to utilize Historically Underutilized Businesses; failure to do so results in proposal rejection. Respondents are prohibited from modifying the pricing structure or adding conditions to their proposals.

The scope encompasses air filter maintenance services across multiple buildings managed by TFC, including the Central Services Building, Barbara Jordan Building, and Lyndon B. Johnson Building. Pricing must be submitted on Attachment F, the Facilities/Filter Information and Pricing Sheet, and is subject to a scored compensation and fees evaluation.

The contract term runs through August 31, 2028, with two optional two-year renewal periods. Expected contract start is October 1, 2026. TFC reserves the right to make a single award or multiple awards based on best value to the State of Texas.

Evaluation is conducted in five phases: Procurement Administrative Review; OBO Review of HUB compliance (Pass/Fail); Scored Documentation addressing relevant experience and qualifications (25 points), proposed methodology (20 points), and quality and safety programs (5 points); Compensation and Fees evaluation (50 points); and Program Review addressing litigation history. Questions are due August 5, 2026, with TFC responses by August 10, 2026. An optional jobsite walkthrough is scheduled for July 27, 2026. Interviews with selected respondents are scheduled for September 9, 2026. All proposals must be submitted electronically through the Commission's eProcurement Portal in PDF format.