RFP for Actuarial Services for Workers' Compensation and General Liability Progr

The City of Oakland Human Resource Management Department, Risk Management Division is requesting proposals for actuarial consulting services to evaluate the City's self-insured Workers' Compensation and General Liability programs, with proposals due October 16, 2026 at 2:00 p.m. Pacific Time via the City's iSupplier portal.

The scope includes actuarial analyses, liability estimation, and projections of future losses and funding needs as of June 30 each year; loss forecasting for the upcoming fiscal year plus four subsequent years; analysis of loss distributions by department and cause; and recommendations to support financial reporting, long-term budgeting, and risk management strategy. The selected firm will deliver recommendations over a five-year contract term.

Pricing will be established during post-award contract negotiations as a not-to-exceed amount. Proposals must include detailed hourly rates by staff category stated as all-inclusive figures covering base salary, fringe benefits, overhead, and profit. The City will retain 10 percent of contract payments pending successful work completion, with progress payments capped at 90 percent of the total contract amount.

The L/SLBE participation requirement has been adjusted to 0 percent for this scope. The contract is subject to compliance with Oakland Municipal Code ordinances including Living Wage (if the contract amount exceeds $25,000), Minimum Wage, Equal Benefits, Prompt Payment, Non-Discrimination, Sanctuary City Contracting, and Border Wall prohibitions. Contractors must obtain a City of Oakland Business Tax Certificate and provide proof of required insurance.

A pre-proposal meeting will be held to discuss project details. The City will conduct interviews of short-listed firms anticipated in November 2026, with contract award expected in Winter 2026/27. All RFP responses become property of the City and are subject to disclosure under the California Public Records Act and the City's Sunshine Ordinance.