RFP Centrifuge Maintenance, Inspection, and Parts Replacement Services

The City of Peoria, Arizona is requesting proposals for centrifuge maintenance, inspection, repair, and related support services at the Butler Water Reclamation Facility and Jomax Water Reclamation Facility, with proposals due August 13, 2026 at 5:00 p.m. Arizona Time.

The scope covers five GEA-Westfalia Separator centrifuges: three UCD 755-00-34 models at Butler and two models (CA501-00-02 and CF 7000) at Jomax. Services include major preventive maintenance (every three years), minor preventive maintenance (every 12 months), corrective maintenance at regular and overtime/emergency rates, travel charges, technical support, rebuild services, replacement parts, and consumables. The contractor must dispatch an on-site technician within 72 hours of emergency notification, maintain standard business hours (6:30 a.m. to 4:00 p.m., Monday through Friday), and provide on-call emergency availability. The contractor must demonstrate existing maintenance facilities with sufficient parts inventory and trained technicians, and provide training to City personnel on equipment operation and maintenance.

The contract term is one year from the effective date with an option for extension through mutual written agreement for up to an additional 48 months. The City reserves the right to add or remove equipment during the contract term and may conduct discussions with responsive offerors following initial proposal receipt. The contract is non-exclusive, and the City reserves the right to award to multiple companies or terminate for convenience with 30 days' written notice.

Evaluation criteria consist of five categories (200 points each): Firm's & Staff's Capabilities and Experience; Project Understanding and Method of Approach; Cost Considerations; Similar Project Experience (minimum three projects from the past five years); and Conformance to RFP. The contractor must carry Commercial General Liability insurance with limits of $1 million per occurrence and $2 million aggregate, Commercial/Business Automobile Liability insurance with combined single limits of $1 million, and Workers' Compensation coverage as mandated by law. Proposals must be submitted electronically through the City's Bonfire Procurement Portal.