RFP Cartographic Services

The City of Phoenix Parks and Recreation Department is requesting proposals for cartographic services to develop and maintain trail maps for over 41,000 acres of Mountain Preserves and Desert Parks containing more than 200 miles of trails, with proposals due October 23, 2026 at 2:00 p.m. A non-mandatory pre-offer conference was held September 30, 2026 via Teams, and written inquiries are due October 6, 2026.

The contractor will utilize the City's existing GIS datasets and ArcGIS Pro software to create, design, and deliver accurate, user-friendly trail maps in both print and digital formats. Deliverables include aesthetically engaging maps with trail difficulty information, ADA-compliant digital versions, mobile-optimized content, and extreme heat warning indicators. All work product, deliverables, maps, and source files become the sole property of the City.

The initial contract term is two years beginning February 1, 2027 or upon City Council approval, with one three-year option to extend exercisable at the City's sole discretion. Pricing is submitted on an hourly labor basis with firm and fixed rates for the initial one-year period; annual price increases may be considered thereafter with 60 days' written notice and supporting documentation, subject to the Chief Procurement Officer's approval. No advance payments are authorized.

Evaluation criteria are qualifications and experience (50% weight, 500 points), method of approach (30% weight, 300 points), and pricing proposal (20% weight, 200 points). Award will be made to the responsive and responsible offeror whose proposal is deemed most advantageous to the City based on best value. Upon notification of recommended award, offerors have 14 calendar days to submit complete certificates of insurance meeting minimum requirements. The contractor must comply with Arizona legal worker requirements, background screening, equal employment opportunity provisions, and heat illness and injury prevention standards.