RFP-904 Architect - CHFS - Upgrade Elevators, Louisville KY

The Commonwealth of Kentucky, Cabinet for Health and Family Services (CHFS), is requesting proposals for architectural services to upgrade elevators at a CHFS facility located at 1800 Bluegrass Avenue in Louisville, Kentucky under RFP-904, with proposals due September 1, 2026 at 1:30 p.m.

The scope comprises four primary service phases: Schematic Design (Phase A), Design Development (Phase B), Construction Contract Documents (Phase C), and Construction Administration (Phase D), plus warranty-period responsibilities. The Architect/Engineer must coordinate with CHFS, develop phased cost estimates within the Owner's construction budget, conduct site visits, prepare construction documents per the Owner's Procedures Manual, and provide construction-phase services including payment certifications, submittal reviews, and inspection. Professional licensure must be maintained throughout. Work is performed at the Louisville facility.

Compensation is structured as phased lump-sum fees: Phase A at $36,000 upon completion and Owner authorization; Phase B at 40% of Total Lump Sum Price minus Phase A; Phase C at 75% of Total Lump Sum Price minus previous phase payments; Phase D at 25% of Total Lump Sum Price (or 20% for LEED-certified projects with 5% deferred to warranty). Additional Services may be compensated on a negotiated basis or at actual hourly rates per the Owner's Master Agreement. Reimbursable expenses include Resident Observers, Special Consultants (food service, acoustical, environmental, commissioning), landscape and interior design consultants, and plan review fees.

Proposers must demonstrate experience with Kentucky building codes, ADA compliance, elevator modernization projects, and state procurement regulations. The contract may include small-business set-asides or minority-owned business enterprise (MOBE) participation. Proposals must be submitted electronically through Kentucky's Vendor Self-Service (VSS) system at http://vss.ky.gov. Questions should be directed to Amanda Greer at 502-330-8159 or Amanda.Greer@ky.gov, or Johnathan Burmeister at 502-782-4189.