RFP 902773 Medical Oversight Services

Alameda County, California is soliciting proposals for medical oversight services to the Alameda County Fire Department under RFP 902773, with proposals due October 19, 2026 at 2:00 p.m. and a bidders conference on September 24 at 10:30 a.m. (online options available). Bidders who are not certified Small Local Emerging Businesses (SLEBs) must subcontract with a SLEB for at least 20% of the total estimated bid amount to be eligible for award; certified SLEB bidders receive up to 5% preference and local Alameda County bidders receive 5% preference.

The scope comprises medical oversight of the Alameda County Fire Department's Advanced Life Support program to ensure compliance with California Code of Regulations Title 22, Division 9 and Alameda County Emergency Medical Services Agency requirements. Services include review of patient care reports and clinical quality indicators, controlled substance program oversight, infection control and exposure management consultation, participation in EMS education and training, medical equipment review, Public Access Defibrillation oversight, and quality improvement advisory support. The designated physician must hold current, unrestricted California licensure as an M.D. or D.O., board certification in Emergency Medicine, applicable DEA registration, and a county-approved backup. Bidders must demonstrate five years of continuous medical oversight service provision. The contractor must provide physician availability for quarterly meetings, annual program reviews, and at least monthly classroom instruction.

The contract runs three years with an option to renew for two additional years, with a start date of October 1, 2027. All pricing must be fixed and firm through the contract term, submitted through the County of Alameda Procurement Portal, inclusive of taxes (excluding sales and use tax), travel, and all other charges. Minimum insurance includes Commercial General Liability ($2 million per occurrence), Commercial or Business Automobile Liability ($1 million per occurrence), Workers' Compensation at statutory limits, and Medical Professional Liability ($1 million per occurrence / $3 million aggregate).

Evaluation emphasizes qualifications and experience (70 points combined) over cost (15 points). Written questions are due September 25 by 5:00 p.m.; answers will be issued October 6. Board consideration for award is scheduled January 12, 2027.