RFP 6260 tree trimming maintenance services

This Request for Proposal (RFP) has been posted on the County of Ventura Bonfire website for your convenience. Addenda and attachments, if issued, are also posted. It is the Offeror's responsibility to ensure that the entire RFP package, in its latest version, is reviewed prior to submittal of a proposal. 1.1 Introduction/Purpose The County of Ventura (hereinafter referred to as County) invites your organization to submit a written proposal to provide tree trimming maintenance services at various locations throughout Ventura County. Proposals shall be due no later than for the furnishings of tree trimming maintenance services in accordance with the attached Terms and Conditions, Instructions to Offerors which by this reference are made a part hereof. Offerors shall be skilled and regularly engaged in the general class or type of work called for in the solicitation documents. Further requirements in order for offeror to be qualified include: • Must possess a valid California Contractor's License, Classification D-49 at the time the response is submitted. • Contractor must employ on their staff, an International Standards of Arboriculture (ISA) Certified Arborist, supervising all tree maintenance and/or removal, and contractor's work must comply with the ISA. • Must be able to respond, with equipment on site, within three (3) hours of receiving request for emergency work. • Must have 24 hour emergency (on-call) phone and e-mail capability. • Must possess a current County of Ventura Resource Management Agency (RMA) certification as a Qualified Tree Trimmer. Offeror must be on RMA's list, or be in RMA's process of being listed, at time of bid award. See the following website for additional information: https://docs.vcrma.org/images/pdf/planning/tree-permits/Registered_Tree_Trimmers.pdf The County reserves the right to award to more than one contractor, award by location, or any combination deemed to be most advantageous to the County. As such, Offerors may propose services to all, or a subset, of the sites listed herein. 1.2 Background The County of Ventura ("County") is seeking responses from qualified offerors to provide maintenance services to include tree trimming, tree removal, and tree stump removal, and will include emergency services. Locations for services will be throughout County per Exhibit 1 attached. The County of Ventura General Services Agency, Housekeeping and Grounds Division, maintains approximately 3,000 trees. 1.3 Surety Required a. Bid Surety Proposal must be accompanied by a Security in the amount of $1,000.00 in one of the following forms: 1. Cash 2. A Cashiers check made payable to the County of Ventura 3. A Certified check made payable to the County of Ventura 4. A offeror's bond executed by an admitted surety insurer, made payable to the County of Ventura. A copy must be uploaded to response. A hard copy must be sent to the County of Ventura, Procurement services at 800 S. Victoria Ave., M/S 1080, Ventura, CA 93009 before the RFP Due date and Time. Responses will not be accepted if the bond is late. Upon an award, the security of an unsuccessful offeror shall be returned in a reasonable period of time, but in no event shall that security be held by the County beyond 60 days from the time the award is made. The bid surety of the successful offeror shall be retained until the posting of a performance bond. The failure of the offeror to accept an award and file acceptable performance bond (if required herein) within ten days after award shall be just cause for cancellation of the award and the forfeiture of the bid surety to the County as liquidated damages. Proposals received and not accompanied by such cashier's check, certified check, or approved bond will result in return of the proposal without consideration. 1.4 Action Dates The following is an outline of the anticipated schedule for the proposal review and contract award. Issue Request for Proposal (RFP) Proposals Due LASTE DAY FOR QUESTIONS Evaluation-award TBD Start Work TBD The Contractor shall not commence work until a meeting between representatives of the contractor and the County of Ventura is held. The meeting will be held at a County of Ventura site, at a time and date to be established. The schedule set forth above is subject to change. 1.5 Questions Regarding RFP Questions about the scope should be posted on Bonfire in "Messages." All questions concerning this Proposal may be directed to Luisa Martinez, Buyer at 805-662-6861 or email luisa.martinez@venturacounty.gov.